Entry ID
a0b6ebb4-119d-4874-893e-40855db3fa33
weather
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hse notes
qaqc notes
project date
plant summary
progress status
works completed
commercial notes
delays and issues
personnel summary
client instructions
Client Representative Barry Brush verbally instructed additional works to construct footpath at 22:32. Client advised work requires additional 3 program days with specific resource requirements: 2x carpenters at $110/hr (10 hrs/day), Bob Cat operator at $85/hr (10 hrs/day), and Bob Cat hire at $300/day.
Recommended Action
IMMEDIATE ACTION REQUIRED: Generate VIRF #[next] documenting this verbal instruction. Prepare formal variation proposal for PM review covering: (1) 3-day time extension, (2) Labour costs: 2x carpenters x 10 hrs x 3 days x $110/hr = $6,600, (3) Operator costs: 10 hrs x 3 days x $85/hr = $2,550, (4) Plant hire: 3 days x $300/day = $900, (5) Total direct costs $10,050 plus margin and preliminaries. DO NOT PROCEED with footpath works until written variation approval received. This instruction given after hours (22:32) — confirm in writing first thing tomorrow morning.
Site works interrupted at 11:00am when client requested 2-hour review meeting to discuss proposed footpath clearing scope. This client-directed activity removed 2x personnel from programmed works for approximately 2 hours, contributing to current 3-day program delay.
Recommended Action
Document as EOT event — client-caused disruption. Claim: 2 hours x 2 personnel (4 man-hours) diverted from programmed works to attend unscheduled client-requested scope review. This disruption contributed to existing 3-day delay. Include in EOT claim submission with reference to today's VIRF for related footpath instruction.
Project currently 3 days behind schedule. Primary cause identified as client instruction and scope change (footpath works). Additional 3 days program extension will be required for newly instructed footpath construction.
Recommended Action
PM to issue formal notice of delay under contract. Current delay: 3 days attributable to client causes. Newly instructed footpath works will extend program by additional 3 days (total 6-day impact). Prepare EOT claim documentation linking: (1) original 3-day delay to client disruptions, (2) additional 3-day extension required for footpath variation. Issue early warning notice to client if not already done.
Footpath construction work instructed by client Barry Brush is additional scope not in original contract. Client acknowledges 3-day program impact and specific resource requirements, indicating this is recognized as outside base scope.
Recommended Action
Confirm this work is 100% outside original contract scope. Do not commence footpath works under day-works or provisional sum arrangements without express written instruction. Require formal variation order with agreed rates before mobilizing resources. Flag to PM: ensure variation captures full cost recovery including preliminaries, margin, and program costs associated with 3-day extension.
Project is 3 days behind schedule. Client instruction at 11:00am on 11/05/2026 caused 2-hour diversion of 2 personnel from scheduled works to attend scope review meeting for proposed footpath works. Additional footpath construction will require further 3-day program extension.
Recommended Action
Prepare EOT claim for: (1) 2 hours lost productivity on 11/05/2026 due to unscheduled client-directed scope review meeting, and (2) 3 additional days for footpath construction works. Document that project was already 3 days behind - ensure this delay is separately tracked and justified. Total EOT exposure: minimum 3 days for new works plus time impact of scope review disruption.
Client directing additional works (footpath construction) that will require variation to contract. Site team has quantified resource requirements: 2 carpenters @ $110/hr x 10hrs/day x 3 days, operator @ $85/hr x 10hrs/day x 3 days, bobcat @ $300/day x 3 days. Total cost impact approximately $10,050 plus program impact of 3 days.
Recommended Action
PM to prepare formal variation proposal based on site team's cost estimate before works commence. Ensure VIRF is approved and variation is executed before mobilizing resources to footpath works. Clarify scope boundaries of footpath works to prevent further scope creep.
Project confirmed 3 days behind program as at 11/05/2026. Client instruction for additional footpath works will add further 3 days to program. Total schedule exposure now 6+ days behind baseline program.
Recommended Action
PM to update project schedule incorporating: (1) current 3-day delay (ensure cause is documented and EOT entitlement confirmed), and (2) additional 3 days for client-instructed footpath works. Issue revised program to client showing new completion date. Ensure EOT claims are submitted for all delays caused by client instructions or events beyond contractor control.
Client Representative Barry Brush verbally instructed additional works to construct new footpath at 11:00am on 11/05/2026. Instruction diverted 2 personnel from scheduled works for approximately 2 hours for scope review. Client has requested additional 3 days on program requiring 2 carpenters at $110/hr each for 10hrs/day, bobcat at $300/day, and operator at $85/hr for 10hrs/day.
Recommended Action
Issue VIRF immediately documenting verbal instruction from Barry Brush. Prepare variation claim for 3 additional program days plus costs: 2x carpenters ($110/hr x 10hrs x 3 days = $6,600), 1x operator ($85/hr x 10hrs x 3 days = $2,550), 1x bobcat ($300/day x 3 days = $900). Total estimated additional cost: $10,050 plus EOT claim for 3 days. Submit to PM for client approval before commencing footpath works.
Digger 5tn recorded 9 hours idle against only 1 hour active (90% idle time). Bob Cat recorded 50% idle time (6 hours idle, 6 hours active). Significant underutilization of plant resources.
Recommended Action
Investigate cause of digger idle time — 90% idle rate indicates either: (1) plant standing by awaiting client access/approval, (2) inefficient work sequencing, or (3) plant not required on site. If idle time caused by client delays (including today's 2-hour scope review disruption), capture as delay cost in EOT/variation claim. If internal inefficiency, optimize plant utilization or demobilize digger until required. Clarify with super tomorrow why digger was retained on site with only 1 productive hour.
Site supervisor reports 'good progress everywhere else' but overall project remains 3 days behind schedule. Delay attributed to client instruction and scope review disruptions.
Recommended Action
Update program to reflect: (1) current 3-day delay position with client causation clearly attributed, (2) additional 3-day extension required for footpath variation works (pending approval), (3) recovery plan for base scope works where 'good progress' being achieved. Issue updated program forecast to client showing: original completion date, current delay impact (3 days - client caused), footpath variation impact (3 days - pending approval), revised forecast completion. Maintain pressure on client to approve footpath variation promptly to avoid further program uncertainty.
Digger 5t recorded 9 hours idle vs 1 hour active on 11/05/2026. Bobcat recorded 6 hours idle vs 6 hours active. High idle time may relate to scope review meeting and work disruption caused by client instruction.
Recommended Action
Confirm reason for digger idle time - if related to client-directed scope review meeting or waiting on footpath instruction clarity, include idle plant costs in variation claim. Document standing time costs: digger idle 9hrs @ applicable rate. Ensure plant utilization improves once footpath scope is confirmed.
Dear Sir/Madam, We write to formally confirm verbal instructions received from your Client Representative, Barry Brush, on 11 May 2026 at 22:32 hours regarding additional footpath construction works. The verbal instruction directed the Contractor to construct a new footpath requiring additional program time and specific resource allocation. At 11:00am on 11 May 2026, our site personnel were diverted from scheduled works for approximately 2 hours to attend a client-requested scope review meeting to discuss the proposed footpath clearing scope. The instructed works are outside the original contract scope and will require: - 3 additional program days - 2 x Carpenters at $110/hour for 10 hours per day each - 1 x Bob Cat Operator at $85/hour for 10 hours per day - 1 x Bob Cat hire at $300 per day Based on the resource requirements specified by your representative, the estimated direct costs are $10,050 comprising: - Labour costs: 2 x carpenters x 10 hours x 3 days x $110/hour = $6,600 - Operator costs: 10 hours x 3 days x $85/hour = $2,550 - Plant hire: 3 days x $300/day = $900 The Contractor reserves the right to claim additional cost and time associated with this out-of-scope work, including preliminaries, margin, and program costs. We also put the Principal on notice of a potential Extension of Time claim for the 3-day program extension and the 2-hour disruption to scheduled works caused by the unscheduled scope review meeting. The project is currently 3 days behind the baseline program, with the newly instructed footpath works creating additional schedule impact. We will not commence the footpath construction until written variation approval is received. We also note significant plant idle time occurred on 11 May 2026, with the 5-tonne digger recording 90% idle time, which may be attributable to the work disruption caused by the client instruction and scope review activities. We request your urgent written confirmation and formal variation order for these additional works to enable proper resource mobilisation and program management. This record is made to document verbal instructions given by the Client Representative. The Contractor reserves the right to claim additional cost and/or time associated with compliance with this instruction. Yours faithfully, [Contractor Representative]
Submitted by operators for Monday 11 May 2026 via Timekeeper.
No operator entries for this date yet.
Hours submitted from the field will appear here automatically.
Captured in Timekeeper by the operator on site. Approve to sign the hours off; amend to correct them — the operator's original submission is always kept alongside. Releasing locks a timesheet and feeds the pay-period summaries. Operators are managed in Timekeeper.
Client requested at 11:00am to review digging new footpath clearing, We left our work for approx 2hours to review the scope. Good progress every where, esle still behind the schedule by 3 days.
discussion with client required the footpath construction and estimated duration and labour required.