Entry ID
061f2ebb-4a1e-44ee-bbdc-eef2770dc7dd
weather
decisions
hse notes
entry date
project id
qaqc notes
delay cause
submitted by
plant summary
progress notes
progress status
works performed
personnel summary
out of scope works
outstanding issues
client instructions
materials delivered
Program delay caused by excavator breakdown and unavailability of parts. Three form workers stood idle unable to commence works pending excavation completion. Full day production lost on excavation activity. Delay attributed to parts not being organised/ordered in advance.
Recommended Action
Document delay event for potential EOT claim if excavation is on critical path. Quantify lost productivity: 3× form workers idle (24 man-hours), 1× excavator operator idle (8 hours), excavator idle (8 hours). Assess whether parts delay is contractor responsibility or external supply issue. If delay extends program completion, prepare EOT notice. Review parts procurement process to determine liability. Flag to PM for commercial assessment.
Excavator breakdown — full day lost. Parts not ordered in advance. Fitter required to travel to nearest town to source replacement parts. Excavator recorded 0 active hours.
Recommended Action
Document plant idle time for cost recovery consideration. Review procurement process for critical spare parts to prevent recurrence. Confirm excavator operational status for tomorrow. Quantify delay impact: 1× excavator idle full day, 1× operator idle, 3× form workers stood down. Assess program impact and potential EOT claim if delay extends critical path.
Significant unproductive time incurred: 3× form workers stood down awaiting excavation (24 man-hours idle), 1× digger operator idle (8 hours), 1× excavator idle (full day), fitter non-productive travel time to source parts.
Recommended Action
Quantify total unproductive cost: personnel idle time (32+ man-hours), plant idle time (8 hours excavator), fitter travel time and vehicle costs. Determine root cause of parts unavailability — if external supply failure, document for potential cost recovery. If internal procurement failure, review process to prevent recurrence. Provide cost impact summary to PM for commercial review and potential claim preparation.
Site running behind program due to excavator breakdown. Excavation works incomplete, preventing form workers from commencing. Full day lost on excavation activity. Flow-on delay to formwork activities.
Recommended Action
Update program to reflect excavation delay. Assess critical path impact — if formwork is time-critical, escalate delay to PM immediately. Confirm excavator operational for tomorrow to recover lost time. If delay cannot be recovered, prepare delay notice and assess EOT entitlement. Communicate revised schedule to client and downstream trades if applicable.
Digger mechanical breakdown resulting in full day plant downtime. Fitter required to travel off-site to nearest town to source replacement parts. Three form workers stood down for full day due to excavation works not complete. Digger operator idle for full day. Total impact: 7 crew members affected, excavation works delayed by minimum one day.
Recommended Action
Notify client immediately of delay event and impact to program. Prepare EOT claim documentation including: lost crew hours (3× form workers × 8h = 24h, 1× digger operator × 8h = 8h, supervisor time managing breakdown), plant hire standing time, fitter call-out costs, off-site travel time and expenses. Request program recovery meeting with client. Assess downstream impact to formwork and subsequent trades. This is a compensable delay event — costs and time to be recovered.
Site behind program as at 2 June 2026. Excavation works incomplete due to plant breakdown. Formwork trade unable to commence — three workers stood down for full day. Minimum one day delay to excavation and dependent formwork activities.
Recommended Action
Update project program to reflect delay. Identify critical path impact and assess whether delay affects contract completion date (potential EOT trigger). Prepare recovery plan options for discussion with PM and client — may include additional shifts, weekend work, or extended hours once plant operational. Issue delay notice to client if required under contract notice provisions. Monitor closely tomorrow to confirm works resume and assess actual recovery time required.
Digger offline for full day due to mechanical breakdown. Parts not available on site — fitter required to travel to nearest town to source parts. Plant recorded 0.0 active hours on 2 June 2026.
Recommended Action
Document full standing time cost for plant hire, operator wages, and fitter call-out (including travel time and expenses). Review plant maintenance schedule and parts inventory management — ensure critical spares held on site to minimise future downtime. Confirm digger operational status before tomorrow's shift. Include standing time costs in EOT/variation claim.
Client requested pricing for additional formwork and footings works at a location outside the current contract scope. Works are described as 'in addition to my works' and are for a separate nearby location.
Recommended Action
Generate VIRF documenting out-of-scope instruction. Do not commence any works until written variation is approved and executed. Prepare detailed scope definition and cost estimate. Escalate to PM immediately for commercial review. Ensure client confirms instruction in writing before any preparatory work begins.
First aid incident: Digger operator (Michael Jackson) sustained minor abrasion/cut to left hand on 02/06/2026. Treated by site medic, returned to work with Band-Aid applied. No lost time injury.
Recommended Action
Ensure first aid incident formally recorded in site HSE register. Confirm incident investigation completed to determine cause of cut/abrasion. Verify digger operator fit for continued duties. Log treatment in first aid records. No further action required unless incident details reveal preventable hazard requiring control measures.
First aid incident on 2 June 2026: Digger Operator (Michael Jackson) sustained minor laceration/abrasion to left hand during works. First aid treatment provided by site medic. Worker returned to duties same day. No lost time injury.
Recommended Action
Ensure incident recorded in site HSE register and reported per project HSE plan requirements. Conduct brief investigation to identify cause and implement controls if required (e.g., hand protection, task hazard review). Confirm first aid treatment recorded in medic log. Monitor worker tomorrow for any delayed symptoms or infection. No further action required unless incident reporting threshold met under contract.
Client Representative Billy Bob verbally instructed contractor to price additional formwork and footings works at a separate location outside current contract scope. Instruction given 02/06/2026 at 08:53. Works to commence in approximately one week.
Recommended Action
Issue VIRF #[next] to Billy Bob documenting verbal instruction for out-of-scope pricing request. Prepare variation pricing for additional formwork/footings works. Obtain written confirmation of instruction and scope definition before commencing works. Flag to PM for commercial review and approval prior to proceeding.
Resource planning failure — replacement parts for digger not available on site, resulting in full day productivity loss across multiple trades (excavation, formwork). Fitter required emergency off-site trip to source parts.
Recommended Action
Review plant parts inventory and maintenance planning procedures with plant manager. Establish critical spares list for key plant items to avoid repeat occurrences. Calculate full cost of today's delay (lost productivity, standing time, emergency call-out costs) and include in project cost reporting. Flag to PM for inclusion in monthly cost report and potential recovery action.
Client Representative Billy Bob verbally instructed Contractor at 08:53 on 2 June 2026 to price up additional footings and FRP works located around the corner from current contract works. Works are in addition to current contract scope and are scheduled to commence in approximately one week.
Recommended Action
Generate VIRF immediately and issue to client for written confirmation. Advise PM to prepare cost estimate and program impact assessment for additional works. Confirm scope boundaries and interface with current works. Obtain signed variation order prior to commencement.
Dear Sir/Madam, I write to formally document verbal instructions received from your Client Representative Billy Bob at 08:53 hours on 2 June 2026, and to advise of a program delay event that occurred on the same date. VERBAL INSTRUCTION FOR OUT-OF-SCOPE WORKS Billy Bob verbally instructed our site team to prepare pricing for additional footings and FRP works to be undertaken at a location around the corner from our current contract works. These works are acknowledged to be in addition to the current contract scope and are scheduled to commence in approximately one week. The Contractor notes that these works fall outside the current contract scope and reserves its rights to claim additional time and cost associated with the execution of these works. We will prepare detailed pricing and program impact assessments for your review. No works will commence until a written variation order is executed. This record is made to document verbal instructions given by the Client Representative. The Contractor reserves the right to claim additional cost and/or time associated with compliance with this instruction. PROGRAM DELAY NOTICE We advise that a mechanical breakdown of our excavator on 2 June 2026 resulted in a full day of lost productivity. The required replacement parts were not available on site, necessitating our fitter to travel off-site to the nearest town to source parts. This breakdown resulted in: - Three form workers stood down for the full day (24 man-hours lost) - Excavator operator idle for the full day (8 hours lost) - Excavator plant idle for the full day (0 active hours recorded) - Additional costs for emergency fitter call-out and travel The excavation works remain incomplete, preventing commencement of dependent formwork activities. This has resulted in a minimum one-day delay to the excavation program with flow-on effects to subsequent activities. The Contractor hereby puts the Principal on notice of a potential Extension of Time claim arising from this delay event. We are assessing the critical path impact and will provide formal notice if the delay affects the contract completion date. HEALTH AND SAFETY INCIDENT We report a minor first aid incident that occurred on 2 June 2026. Digger Operator Michael Jackson sustained a minor laceration/abrasion to his left hand during works. First aid treatment was provided by our site medic, and the worker returned to duties the same day. This was not a lost time injury. An investigation is underway to determine the cause and implement any necessary additional controls. We request your written confirmation of the verbal instruction for additional works and look forward to your response regarding the program delay matter. Yours faithfully, [Contractor Representative]
Submitted by operators for Tuesday 2 June 2026 via Timekeeper.
No operator entries for this date yet.
Hours submitted from the field will appear here automatically.
Captured in Timekeeper by the operator on site. Approve to sign the hours off; amend to correct them — the operator's original submission is always kept alongside. Releasing locks a timesheet and feeds the pay-period summaries. Operators are managed in Timekeeper.
Of design this site you be out on site everybody gets to talk and it goes in right now
Pre-excavation review and dig permit completed
Yeah, spoke with client about small little formwork job in a weeks time